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author_resources [2019/09/19 15:57]
 author_resources [2025/09/25 11:02] (current)
nakano [CANDAR main tracks (TrackA, TrackB, TrackC, TrackD)]
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 +====== Author Resources ======
 +
 +===== No Show Policy =====
 +It is mandatory for at least one author of each paper to register and present the work **in person** at the symposium venue. **Remote presentations are not allowed**. Papers not presented by the author(s) in person (commonly referred to as 'no-show papers') will be removed from the IEEE digital library, even if the speaker registration fee has been paid.
 +
 +===== Final Manuscript Submission =====
 +  * Please submit the final manuscript to the IEEE CPS sites.
 +  * Due: ** October 23 **
 +  * We have two submission sites: one for the CANDAR main symposium (**CANDAR**) and the other for CANDAR workshops (**CANDARW**). If you submit your final manuscript to the wrong site, it may not be included in the proceedings.
 +==== CANDAR main tracks (TrackA, TrackB, TrackC, TrackD) ====
 +  * Papers accepted for presentation at a main track must be submitted from the URL below:
 +  * **CANDAR**: https://ieeecps.org/cps/v2/auth/login?ak=1&pid=vM1EgWskfAVUodqU0lnOx
 +  * **Paper ID** is a 1-3 digit number assigned by EasyChair.
 +  * **Page Limitation**
 +    * **CANDAR Long**: 8-10 pages
 +    * **CANDAR Regular**: 5-7 pages
 +  *   Papers submitted to the main CANDAR Long but accepted as CANDAR Regualr must adhere to CANDAR Regular limitations.
 +
 +==== CANDAR Workshops (CSA, GCA, PDAA, WICS, WANC) ====
 +  * Papers accepted for presentation at a workshop must be submitted from the URL below:
 +  * **CANDARW**: https://ieeecps.org/cps/v2/auth/login?ak=1&pid=3f48B87SNlokeugnzQlQ3c
 +  * **Paper ID** is a 1-3 digit number assigned by EasyChair.
 +  * **Page limitation**
 +      * **Workshop Regular**: 5-7 pages
 +      * **Workshop Poster**: 3-4 pages
 +      * **WANC Short**: 4-5 pages
 +      * **WANC Poster**: 2-3 pages   
 +  * Papers submitted to the main CANDAR tracks but accepted as workshop papers must adhere to these page limitations.
 +
 +===== Registration=====
 +  * Please see [[Registration]].
 +
 +/*
 +
 +===== Apply for a Japanese Visa =====
 +
 +Please check the following references from the Ministry of Foreign Affairs of Japan for visa exemptions and application procedures:
 +
 +[[https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html|Exemption of Visa (Short-Term Stay) ]]
 +
 +[[http://www.mofa.go.jp/j_info/visit/visa/index.html|Visa Application Procedures]]
 +
 +=====Invitation Letters=====
 + 
 +An Invitation Letter will be prepared upon request from visa applicants to organizer24@is-candar.org as long as the following conditions are satisfied:
 +
 +  - The visa applicant is an author of an accepted paper at CANDAR 2025
 +  - The visa applicant has fully completed payment of registration to attend CANDAR 2025
 +  - We are unable to provide support for [[ncss24|NCSS workshop]] paper authors in obtaining visas to visit Japan.
 +
 +Furthermore, prior to requesting an invitation letter, the applicant is suggested to book a flight and reserve a hotel/accommodation.
 +
 +*/
 +
 +/*
 +
 +===== Registration=====
 + All speakers (all CANDAR main track and workshops) must pay the speaker registration fee by **October 16**.
 +  * A "speaker" is defined as exactly one of the authors of a paper.
 +  * Co-authors who attend the symposium should pay non-speaker registration fees.
 +  * Please note that one speaker registration does not cover multiple papers. If an author is a speaker for multiple papers, a separate speaker registration fee must be paid for each paper.
 +==== Speaker registration (Due: Oct 16) =====
 +  * Each paper requires one speaker registration for inclusion in the program and proceeding.
 +  * Speaker registration fees must be paid via major credit cards through PayPal by October 16.
 +  * The PayPal payment site will be available soon.
 +  * Cancellation and Refund are not possible.
 +  * Registration Fee:
 +    * CANDAR main track/workshops(ASON, CSA, GCA, PDAA, SUSCW, WICS, WANC): 30,000 JPY (by PayPal payment)，50,000 JPY (by bank transfer payment)
 +    * NCSS workshop: 20,000 JPY (by PayPal payment), bank transfer payment is not provided.
 +  * If you need to pay the registration fee by bank transfer, please email organizer23@is-candar.org by Oct 5.
 +  * The registration fee does not cover the banquet. To attend the banquet, you must separately purchase a banquet ticket.
 +==== Non-speaker registration ====
 +  * Non-speaker registration fee must be paid to attend the symposium at the symposium cite.
 +  * Registration fee: 10,000JPY (PayPal payment by November 20), 15,000JPY (on-site)
 +  * The PayPal payment site will be available soon.
 +===== Banquet (November 30) ====
 +  * We are planning to host a banquet at [[https://www.tokyuhotelsjapan.com/global/matsue-e/|Matsue Excel Hotel Tokyu]] on November 30.
 +  * Since the registration fee does not cover the banquet, a banquet ticket must be purchased in advance to join it.
 +  * The banquet ticket cannot be purchased on-site. It must be purchased through PayPal in advance.
 +  * Ticket Prices for registrants:
 +    * 4,000 JPY (Early bird, until October 28)
 +    * 6,000 JPY (Late registration, until November 20)
 +    * Tickets cannot be purchased after the late registration deadline.
 +    * Please note that this category is only applicable to speaker and non-speaker registrants.
 +  * Ticket Prices for accompanying persons:
 +    * 8,000 JPY (Early bird, until October 28)
 +    * 10,000 JPY (Late registration, until November 20)
 +    * Tickets cannot be purchased after the late registration deadline.
 +    * Accompanying persons must be relatives of a registrant, such as a spouse, parents, siblings, etc. This category is not applicable to authors of papers.
 +  * We are unable to provide special dietary accommodations for vegetarians, vegans, etc.
 +  * The PayPal payment site will be available soon.
 +===== No Show Policy =====
 +At least one author must register for each paper and deliver a talk.
 +Papers that are not presented by the author (no-show paper) will be removed from the IEEE digital library, even if the author has paid the speaker registration fee. 
 +
 +===== Refund Policy =====
 +  * No refund is possible for speaker registration.
 +  * Non-speaker registration fees and banquet ticket fees can be refunded for 70% if cancellation is notified in writing to organizer23@is-candar.org before November 20.
 +
 +===== No Show Policy =====
 +It is mandatory for at least one author of each paper to register and present the work **in person** at the symposium venue. **Remote presentations are not allowed**. Papers not presented by the author(s) in person (commonly referred to as 'no-show papers') will be removed from the Proceedings
 +
 +*/
 +
 +/*
 +
 +
 +  * CANDAR: https://ieeecps.org/#!/ak/26QbuRdShXZvuf1xriAxwG/preparation-information
 +  * CANDARW: https://ieeecps.org/#!/ak/4wdlt7mAxPZcusngZgg81T/preparation-information
 +
 +
 +===== Registration Payment =====
 +  * A speaker must pay registration fee through 
 +  * Receipt will be emailed one week before the symposium.
 +
 +
 +
 +===== CANDAR'21 Slack workspace ===== 
 +  * We will use CANDAR'22 Slack workspace for CANDAR'21 online events.
 +  * You can join CANDAR'22 Slack workspace by [[https://form.jotform.com/212658742356462|CANDAR'21 Registration]].
 +  * Zoom meeting URLs to join CANDAR'22 sessions will be posted in 30 min before the first session of each day starts.
 +    * **Important**: Please do not post/send Zoom meeting URLs to SNS/mailing lists that unspecified large number of people can see them. Many Zoom bombers monitor Zoom meeting URLs in the Internet, and they will attack the meetings as soon as they found meeting URLs usually in a few minutes after the post. 
 +  * Every session is arranged to a Slack channel.
 +  * Please submit your 2-page slide (PDF is better for compatibility) to the corresponding Slack channel.
 +  * We have already uploaded your paper submitted to EachChair for review to the corresponding Slack channel. You can upload the final version of your paper to it.
 +  * You can write comments/questions to a paper of a session in the corresponding Slack channel.
 + 
 +===== For CANDAR main symposium/workshop authors =====
 +To-do list for CANDAR main symposium (Track1-5) and workshop (ASON,CSA,GCA,LHAM,PDAA,SUSCW,WICS,WANC) authors (excluding NCSS workshop) of accepted papers
 +  - [[#Registration_fee_payment|Registration fee payment]] (due: October 18, Monday) [Finished]
 +  - [[#Final_manuscript_submission|Final manuscript submission]] (due: October 18, Monday) [Finished]
 +  - [[#Pre-recorded_presentation_video_submission|Pre-recorded presentation video submission]] (due: November 17, Wednesday)
 +  - [[#2-page_slide_submission|2-page slide submission]] (due: November 22, Monday)
 +
 +===== For NCSS workshop authors =====
 +To-do list for NCSS workshop authors
 +  - [[#Registration_fee_payment|Registration fee payment]] (due: October 23, Friday)  [Finished]
 +  - [[#NCSS abstract submission]] (due: October 23, Friday)  [Finished]
 +  - [[#NCSS final Manuscript submission]] (due: October 30, Friday)
 +  - [[#Pre-recorded_presentation_video_submission|Pre-recorded presentation video submission]] (due: November 17, Wednesday)
 +  - [[#2-page_slide_submission|2-page slide submission]] (due: November 22, Monday)
 +
 +===== For non-speaker authors and all people who want to join CANDAR'21 on-line events =====
 +  * Registration is free.
 +  * Registration site: [[https://form.jotform.com/212658742356462|CANDAR'21 Registration]]
 +  * After registration from the above page, you will receive an email to join CANDAR2021 Slack workspace.
 +
 +
 +===== Pre-recorded presentation video submission ======
 +  * All authors of all CANDAR main track/workshop paper (including posters and NCSS workshop) must submit a pre-recorded presentation video.
 +  * The submitted video will be uploaded to <del> CANDAR2021 YouTube Channel</del> our video server.
 +  * The submitted videos must be
 +    * From five (5) to twenty(20) minutes, and
 +    * mov/mpg/mp4/avi/wmv file less than 1Gbyte.
 +  * It is recommended to use 16:9 Videos such as HD(1280×720) or FullHD(1920×1080).
 +  * Please do not use copyrighted materials such as popular music, because YouTube may ban the channel.
 +  * **Video submission site: [[https://form.jotform.com/212658898234469|CANDAR21 Pre-Recorded Video Submission]].**
 +  * **[[https://www.cs.hiroshima-u.ac.jp/CANDAR21_video/|Presentation Videos]]**
 +
 +===== 2-page slide submission ======
 +  * All authors of all CANDAR main track/workshop paper must prepare a 2-page slide for on-line zoom presentation. 
 +  * ** The 2-page slide (PDF is better for compatibility) must be submitted to CANDAR2021 Slack workspace **.
 +  * You can receive URL link to join CANDAR2021 Slack workspace by ** [[https://form.jotform.com/212658742356462|CANDAR'21 Registration]]**.
 +  * In online zoom sessions, presenters may not take the shared screen and slides are shown statically by session chairs. So, presentations must be designed so that presenters explain orally without pointers indicating text and figures in the slides.
 +  * You can use {{ :candar-2page-5min-slides.pptx |PowerPoint template for 2-page slide}}.
 +
 +===== No Show Policy =====
 +  * Pre-recorded video presentation and zoom on-line presentation are mandatory to include the paper in the proceedings and the digital library.  Papers of authors who do not upload the pre-recorded videos and/or fail to deliver talk at on-line zoom meeting will be removed from the IEEE digital library, even if the author has paid the speaker registration fee. 
 +
 +====== Finished to-do list items ======
 +===== Registration fee payment ======
 +  * Speaker Registration fee for CANDAR main symposium and workshop (excluding NCSS workshop):  
 +    * 20,000JPY (by PayPal payment), and 40,000JPY (by bank transfer payment)
 +  * Speaker Registration fee for NCSS workshop:
 +    * 10,000JPY (by PayPal payment), and 20,000JPY (by bank transfer payment)
 +  * One speaker registration is required for each accepted paper to include it in the program and the Proceedings.
 +  * The registration fee can be paid by major credit cards (VISA, Master, etc) through PayPal.
 +  * PayPal Payment site: [[https://form.jotform.com/212658471606459|CANDAR'21 Speaker Registration]].
 +===== Final manuscript submission ======
 +  * Final manuscript submission of CANDAR main tracks/workshops papers.
 +  * Please revise your paper based on the reviewer's comment.  Final manuscripts must be revised based on the reviewers' comments appropriately. If not, they may not be included in the program and the Proceedings.
 +  * Final manuscripts must be formatted using  **IEEE standard US-letter two-column format** (https://www.ieee.org/conferences/publishing/templates.html).
 +  * Please use a 1-3 digit number assigned by EasyChair as a **Paper ID**.
 +  * Each paper must satisfy **the page limitation of the accepted category**. For example, if your paper is submitted as a CANDAR regular paper and accepted as Workshop Poster paper then your final manuscript must be 3-4 pages.
 +  * Please upload the final manuscript through the following web sites by ** October 18, 2021**
 +    * **CANDAR main track papers (Tracks 1-5)**: [[https://ieeecps.org/#!/auth/login?ak=1&pid=TYaAyKEq3kqJFaN7JLdAq|CANDAR Main Track]] (2021 Ninth International Symposium on Computing and Networking (CANDAR))
 +      * CANDAR Long: 8-10 pages
 +      * CANDAR Regular: 5-7 pages
 +    * **CANDAR Workshop papers (ASON,CSA,GCA,LHAM,PDAA,SUSCW,WICS,WANC)** : [[https://ieeecps.org/#!/auth/login?ak=1&pid=5R8HHctedq2HyIwmhxVsso|CANDAR Workshop Regular/Short/Poster papers]] (2021 Ninth International Symposium on Computing and Networking Workshops (CANDARW)) (not for NCSS workshop)
 +      * Workshop Regular: 5-7 pages
 +      * Workshop Poster: 3-4 pages
 +      * WANC Short: 4-5 pages
 +      * WANC Poster: 2-3 pages
 +  * You can use your IEEE CPS account for login these pages. If you do not have it, you should create new account by signing up.
 +===== NCSS abstract submission =====
 +  * Prospective authors must submit the abstract of the paper through [[http://www.easychair.org/conferences/?conf=candar2021|EasyChair]].
 +  * Please see [[NCSS-12]] for the details.
 +
 +===== NCSS final manuscript submission =====
 +  * After the abstract submission, all authors of NCSS paper must submit the PDF of the final manuscript through [[http://www.easychair.org/conferences/?conf=candar2021|EasyChair]].
 +  * Please see [[NCSS-12]] for the details of the submission instruction.
 +
 +
 +
 +
 +
 +    * Note: Please do not forget to register all authors in **ADD AHTHORS** page (Progress 75%) the IEEE CPS page above. You can add author by clicking **+** button.
 +
 +
 +===== No Show Policy =====
 +At least one author must register for each paper and deliver a talk.
 +Papers that are not presented by the author (no-show paper) will be removed from the IEEE digital library, even if the author has paid the speaker registration fee. 
 +
 +
 +====== IEEE CPS upload sites ======
 +  * [[https://ieeecps.org/#!/auth/login?ak=1&pid=16uMt4sHx3LBBHMHzgUpGu|CANDAR Long/Regular papers]]
 +  * [[https://ieeecps.org/#!/auth/login?ak=1&pid=IlpmQbX5Kecq6G8hYJ2k0|CANDAR Workshop Regular/Short/Poster papers]]
 +
 +*/
  
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